Why Should Businesses Consider Microsoft SharePoint?
Discover 5 reasons why businesses need Microsoft SharePoint, from improving efficiency to protecting sensitive information. Learn how it streamlines workflows and supports remote work.

Modern-day companies must adopt emerging solutions that facilitate their growth. Various technologies have been introduced that are designed solely to streamline companies' operations and help them stay efficient. One of these solutions is the Microsoft SharePoint which is a web-based content management system (CMS). It's similar to Google’s Drive but think of it as its modern version that is packed with various powerful features.
This allows users to create internal and external websites where users can store and share their data. It also comes with collaboration features that allow multiple team members to work on a project together. It's built versatile and can fit any business needs regardless of its industry and needs. Specifically, for remote and hybrid companies, Microsoft SharePoint can be a game-changer
Not sure why your business needs Microsoft SharePoint? Then let's dive deeper into this and uncover the significance of MS SharePoint for companies today.
5 Reasons Businesses Should Opt for Microsoft SharePoint
Team in today’s is pivotal for a company’s long-term success. There are often complex projects that require equal efforts of all the team members. That’s what Microsoft SharePoint supports, it brings together your team. There are various reasons to consider this, whether to improve efficiency, enhance communication, facilitate remote work, or safeguard your confidential information. This article will further explain all this in detail, keep reading to learn more.
Here are 5 reasons for organizations to consider Microsoft SharePoint.
1. Improve Efficiency
SharePoint can improve your workforce efficiency in various ways. It allows employees to quickly find and collaborate on content. The tool creates a centralized place for the company's content such as financial reports, marketing materials, client contracts, and other data. Companies can organize this content by a department or a team.
The tool also offers collaboration features like co-authoring and document versioning which can also increase employees efficiency. This versioning feature allows employees to track changes to documents which eliminates the need for email chains. Co-authoring allows multiple employees to edit a file simultaneously which can enhance the productivity of brainstorming sessions.
2. Better Data Management
Most employees in an organization are often overloaded with data. Research suggests on average an employee spends a quarter of his work time reading and responding to emails. However, it's not just the emails that consume their time but also other things like making reports and dealing with customer complaints, etc.
All this can get overwhelming for employees and it can drain their energy to work efficiently. That’s where Microsoft SharePoint saves the day for employees. It provides an option for employees to directly access the data they require without going through a volume of irrelevant data.
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3. Facilitates Remote Work
Microsoft also offers a cloud-based version of SharePoint which is called SharePoint online. This lets authorized users in the system access SharePoint from anywhere with an internet connection. Remote and hybrid work models can utilize this tool to keep everyone on the same page despite being geographically dispersed.
Moreover, SharePoint also has a mobile which allows employees to access the version of the tool their organization is using. This is specifically useful for on-the-go users like sales reps to access and engage with the content from their mobile devices.
4. Offers Scalability
SharePoint also offers scalability to ensure the tool continually accommodates the company's growing needs. The online version of the tools allows admins to add new users and websites as their company grows. This eliminates the need to purchase additional servers for content management needs.
If an organization reaches its maximum number of users or storage, it can consider upgrading to a higher plan. Thanks to this tool's cloud-based nature, lets the company scale its operations up and down without purchasing, installing, or maintaining your hardware. This provides flexibility and minimizes your overhead costs.
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5. Protects Your Sensitive Information
Companies in different industries are required to follow strict regulatory guidelines. Overlooking this can result in legal action which may lead to costly penalties that will affect your finances and growth. The only way to prevent all this is with document control. In simple words, this means keeping sensitive documents, employee data, and client information restricted.
With SharePoint ensuring all this becomes easy as it allows you to implement security measures at every data point. Additionally, it also allows you to set up auditing and storage policies to further safeguard sensitive business data. However, you may need expert assistance to implement this solution in your organization. For this, you can refer to Xeratek Document Solutions LLC to help you seamlessly shift to SharePoint.
Keep Your Workflows Streamlined with Microsoft SharePoint
Unmanaged and unstructured business information can create chaos and affect the employee's work efficiency. You can get in touch with professional solution providers to leverage the power of SharePoint. Contact professionals now and keep your daily operations streamlined.
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